List Administration - Page 3
LISTNAME MAILBOX
This is the mailing list archive: it contains the messages posted on the mailing list.
LISTNAME/requests
The "Listname/requests" mailbox/folder contains postings that require list owner approval (moderated postings) and/or requests to subscribe to the list.
If you approve a posting for the list then when it is open, press the "Forward" button and type into the "To: " field YourListName@lists.intnet.net and then press the "Send" button and the message will be posted.
If you wish to subscribe a new person to the list, then follow the subscription procedure above. Once they are subscribed then go back into the requests folder, open the message from the subscriber just approved, scroll down to the bottom of the message and click on the "select mailbox" button and choose the Listname/approvals mailbox/folder and then click the "Move to" button to move the message to that folder.
If the subscriber was subscribed by automatic subscription then all you would do is move the request to the Listname/approvals mailbox/folder.
LISTNAME/reports
The "Listname/reports folder" will store reports of any bounces and other DSN (Delivery Status Notification) messages generated for the messages distributed via this mailing list.
ARCHIVES
If you wish to have archives available for your list then click on the "List" button (available from the Mailboxes page) and you will see this:
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Where is says "Digesting and Archiving" select enabled and then scroll down a bit and press on "Update".
Then scroll back up and click on "Settings" next to the "Enabled" button and you will see something like this:
Type in what you want as the Maximum Archive Size. (Note--Your entire mailbox is set at 30 megabytes maximum unless you have made other arrangements through our Sales Dept., so I wouldn't advocate setting this at some huge archive figure.)
Select when you want a new archive to start, how many messages you wish to store in each archive and select "Subscribers" as the only ones who can view the archives. ONLY select subscribers, DO NOT set to anything else.
Subscribers to your list can access archives through:
http://lists.intnet.net and then by clicking on "Mailing Lists" they will be presented with a list of available mailing lists. They would select your list. Then they would need to enter their email address as the "Name" and the confirmation number they received when they joined the list as the "Password".
If the subscriber no longer has their Confirmation number then they should send an email to:
Listname-confirm@lists.intnet.net and the confirmation number will be sent to them.
IMPORTING SUBSCRIBER LISTS
You can use text files with E-mail addresses to add subscribers to mailing lists. Open the Subscribers page, and use the Import control to select a file with E-mail addresses. Click the Subscribe button to add the addresses to the mailing list.
The text file should have one E-mail address per line, with several optional fields on each line. If a line contains several fields, they should be separated with the tabulation (TAB) symbol.
The first and the only required field is the E-mail address.
The second field specifies the subscription mode. The first field symbol is checked. The symbols d and D require the DIGEST mode, the symbols I and i - the INDEX mode, and the letters f and F - the FEED mode. All other field symbols are ignored. If the first symbol is not recognized or the field is absent, the new user is subscribed in the Mailing List default mode.
The last field (if a line contains more than 2 fields) specifies the real name of the new user.
The Mailing List manager checks the file format first. If the file format is incorrect, no new user is subscribed. This allows you to fix the file format and to try the same file: either all addresses are added, or none is added.
Note: Some versions of the Netscape® browser for MacOS® do not convert the MacOS text files (that use the CR symbol as the line separator) into CR-LF delimited text files. You may see the "format error" messages if you try to import a subscriber list from a MacOS computer using that browser. You should either use a different browser, or you should convert the subscriber list into a CR-LF delimited text file before importing it with that browser.
Note: If you are moving users from a different mailing list system, make sure you have set the Feedback option to Silently - otherwise all inserted subscribers will receive confirmation requests and/or Welcome messages.