List Administration - Page 2
AUTOMATIC MESSAGES
Note: This applies mainly to folks with lists that are moderated. If you already have had a list set up under the Lyris software and didn't use any auto responder messages this will not apply.
As mentioned earlier when "dave@corp.intnet.net" was subscribed to this example list he was automatically sent a message requesting verification that he really wanted to join the list. Here's what he got:
Date: Tuesday, July 24, 2001 12:44:55PM -0400
From: Rtest administration <Rtest-request@mailsys01.intnet.net>
To: Dave Vondracek <dave@corp.intnet.net>
Subject: Welcome!
This is an automated message from the <Rtest@mailsys01.intnet.net> mailing list manager
You are subscribed to <rooty@mailsys01.intnet.net> as <dave@corp.intnet.net>
To unsubscribe, send any message to: <rooty-off@mailsys01.intnet.net>
To switch to the FEED mode, send any message to <rooty-feed@mailsys01.intnet.net>
To switch to the DIGEST mode, send any message to <rooty-digest@mailsys01.intnet.net>
To switch to the INDEX mode, send any message to <rooty-index@mailsys01.intnet.net>
Send administrative queries to <rooty-request@mailsys01.intnet.net>
He also received a confirmation message:
Date: Tuesday, July 24, 2001 12:44:10PM -0400
From: rooty administration <rooty-feed@mailsys01.intnet.net>
To: Dave Vondracek <dave@corp.intnet.net>
Subject: Confirmation Request (3855604949)
This is an automated message from the <rooty@mailsys01.intnet.net> mailing list manager
Somebody (probably you) have requested the subscribe(feed) operation for your <dave@corp.intnet.net> address.
If you want to confirm this operation, use the Reply command in your mailer.
Check that the Subject of the reply message contains the confirmation ID: 3855604949, the reply is directed to <rooty-feed@mailsys01.intnet.net>, and the 'From' address of your reply is <dave@corp.intnet.net>.
If you do not want to confirm the requested operation, simply do nothing.
All requests about this mailing list should be sent to <rooty-request@mailsys01.intnet.net>
These auto-generated messages are already pre-formatted for you.
MAILBOXES
Now we need to return to the mailboxes, so click on "Mailboxes":
As you can see there is an INBOX for general mail. This will be a common mailbox (really it's a folder) for anyone with a List. The next box down in this example is "rooty" but when you enter your "owner" mailbox it will be labeled the name of your list. When you click on this folder name you will see something like this:
In the example above, you will see the test message which I post to the rooty list. Postings to the list must be sent to listname@lists.intnet.net, not owner-listname@lists.intnet.net. Anything sent to owner-listname@lists.intnet.net will end up the INBOX and will not be sent to subscribers to the list.
You will note on the far left there is a square and then to the right of that is an envelope. If the envelope is closed the message has not been read. If the envelope were open, then that signals that it has been read. If you want to delete a message without opening it, then click in the square next to it and then press the "Delete" button which will move it to the "Trash".
If you want to read a message then click on the senders name and it will open and you will see something like this:
Most buttons are self-explanatory. "Take Address" would put the sender's email in the address book for the web mail application.
"Set Flag" when pressed puts a red flag next to the message in the list of emails signaling that it is important.
The interface looks the same for an individual email when it's opened from what ever mailbox (folder) it is opened from and also the list of messages looks the same from folder to folder.
COMPOSING MESSAGES
When you click on the "Compose" button you will be taken to something that looks like this:
Again there is more to this than can be captured with one screen dump. However, you will note that there is also an internal vertical scroll bar in the composition window itself so you may have to use the overall window horizontal scroll bar as well as the internal one if your message is fairly lengthy.
If you want to compose a message to your list then address it to (listname)@lists.intnet.net.
There are multiple "Send" buttons in the window. Any of them will send the message when you are done composing.
Any messages sent to the list will be stored in the (NameOfYourList) folder.
LISTNAME MAILBOX
This is the mailing list archive: it contains the messages posted on the mailing list.