List Administraton - Page 1
If you already had a list set up with Lyris software your list has already been moved over to this new software with all your previous settings and subscribers intact. These instructions will help you maintain your list with the new software.
You will have been assigned a mailbox for your List. Your mailbox will be owner-(listname)@lists.intnet.net.
In order for you to access your list you will need to open a Web Browser and enter: http://lists.intnet.net
You will see something like the following:
In the "Login Name" field enter the full email address assigned to you and then put in the password for this account in the appropriate field and press "Enter".
This will take you to something like this:
SETTINGS
The first thing we want to do is to change some settings to make management of the mail a bit easier so click on "Settings" which will move you to a new page:
Scroll down the page to:
Click on the "Display" button and choose 100 instead of "default(50)".
Next click on the "Refresh every" button and select "5 minutes".
Scroll further down until you get to this:
The message delete method should be "default(Move To Trash)" as above.
Now scroll back to the top and click on "Mailboxes"which will take you to a page that looks something like this:
HANDLING SUBSCRIBER LIST
Please observe in the above that there are four sub-mailboxes (really folders) that are already created for the "rooty" list. Similarly these will have been created for your list. Next to the "rooty" folder there is in parenthesis (LIST). Click on this which will move you to a page that looks something like the following:
page.jpg)
While there are things of interest on this page let's first go to the "Subscribers" page. So click on "Subscription" wherein you will get something like this:
You will note that with this example list there are no subscribers. Many of the lists that were already created with a different program will have already been transferred over so your subscribers will be apparent. Also, any settings that you made for your list should all be intact. If you are starting a list from scratch it will look like the above.
To add a subscriber type in the full name of the subscriber then hit the space bar and type in the email address of the subscriber between these characters: < > . BEFORE pressing the "Subscribe" button however you want to determine how you wish to describe this user.
You will note to the right of the "Subscribe" area another area called"Feedback". If you press on the button you will be presented with three choices:
- ask confirmation
- send welcome
- silently
If this is some sort of "commercial" list then you should always select "ask confirmation" to verify the person truly wants to be on your list. This avoids any possibility of you being accused of spamming since a) the person verified they wanted to be on your list and b) you will have a record of this.
If you don't choose this option, and choose "send welcome" then when you subscribe the person to the list, he/she will be sent an automatic message welcoming them to the list.
I am going to choose to subscribe dave using "ask confirmation".
Now you see the subscriber's email address and his real name. If you just type in the email address instead of doing what was instructed above, then there will be no way to put in the real name later.
Observe that dave is "unmoderated" meaning that he can posts messages to the list without the list owner scrutinizing them first.
Well, maybe you wouldn't want a new subscriber to do this from the start of at all. So press the button just to the left of "postings" to checkyour options:
- Unmoderated
- Moderate first
- Moderate first 2
- Moderate first 3
- Moderate first 5
- Moderate first 10
- Moderate All
- Prohibit
- Special
It's your list so you choose what's best for you. You can mix and match like I did below:
You will note that "dave" has XXX under the "Posts" column and Javier has "0". Dorine is unmoderated while Dave is prohibited from posting. How did I do this. I merely clicked in the square next to the dave email address, selected "Prohibited" and then clicked the "Set" button next to "Prohibited". Similarly I clicked in the box next to Javier's email, selected unmoderated and then clicked "Set".
Again this is your choice.
The only other issues we need to take up in regards to this particular page are a few other buttons which are "Unsubscribe", "Mark Failed" and the "mode" selection.
First lets look at mode. Press on this button and you will be presented with the following choices:
FEED :In this mode, the subscriber receives list messages as they are posted.
DIGEST :In this mode, the subscriber periodically receives digest messages. A digest message starts with the table Of Content - the list of the messages posted, followed by the posted messages themselves.
INDEX :In this mode, the subscriber periodically receives index messages. An index message is the same as the digest table Of Content, but it does not contain the posted messages themselves. INDEX subscribers can see if they are interested in any posted messages, and use the Web interface to read those messages in the mailing list archive.
NULL :does not receive any messages from the list. This mode can be used by the "posters" - the list users that only post messages on the list.
BANNED :The "banned" users do not receive messages from the list, and they cannot change their subscription mode themselves.
You can use this method to make it impossible for certain users to subscribe to your mailing lists, though usually the more generic anti-spam and other system-wide protection methods should be used.
Unsubscribe :Mark some subscribers and click this button to unsubscribe them from the list. Depending on the current FeedBack setting value, the LIST module will either unsubscribe them immediately or just send them confirmation requests. If the FeedBack setting (see below) value is Send Welcome, the Good Bye messages are sent to unsubscribed addresses.
Mark Failed :Mark some subscribers and click this button to tell the LIST module that mail to those addresses bounced. This can be useful in situations when the LIST module fails to process bounce reports automatically, because they come in a non-standard format. Clicking the Mark Failed button will result in the same actions (increased bounce counter, suspension, and warning generation) as caused by receiving a non-fatal bounce from the marked address.